Nova Biomedical is hiring a Mailroom Coordinator (Temporary: up to 90 days) on-site in our Waltham, MA facility. The Mailroom Coordinator (Temp) will pick up mail at the local Post Office, sort and deliver within the organization, and pick and deliver product brochures. the Mailroom Coordinator will also order office printer and toner, collect and deliver interoffice mail, stamp, seal, and deliver outgoing mail to Post Office, and make special bank runs for deposits. Other responsibilities include:

• Picking up mail at local post office by meals of company vehicle.
• Placing orders for office supplies using local vendors (i.e. Staples).
• Placing toner and printer ink cartridges for all printers and copiers for all Nova departments.
• Collecting and delivering all inter-department envelopes.
• Picking, assembling, packing, and mailing product brochures from inventory.
• Picking and delivering office supplies when requested.
• Preparing outgoing mail using metered stamp machine.
• Delivering outgoing mail to local post office.
• Interacting with all departments daily, including Finance and Cafeteria personnel to collect monies for bank run deposits or to make change, and Design Services personnel to fulfill brochure orders.
• Working with outside maintenance technicians on printer repairs.

Qualifications:

• Proven experience in a corporate mailroom environment.
• Knowledge of mailing systems (i.e. UPS, USPS, FedEx, etc.)
• Experience with postage meter stamp machines.
• Experience with printers, copiers, replacing toners, and cartridges.
• Proficient in ordering office, printer, and copier supplies.
• Valid driver's license to drive company vehicle.
• Physical requirements:
  • Ability to lift a minimum of 40 lbs. while standing or walking for prolong periods of time.
  • Walking long distances while pushing a cart full of envelopes and packages.

Skills and Competencies:

• Ability to quickly and accurately sort and deliver large volumes of mail.
• Strong organization skills and attention to detail.
• Basic computer skills, record keeping via spreadsheets.
• Email communication, proficient in sending and receiving messages, attaching documents and managing inbox effectively.
• Excellent interpersonal skills, while having to interact with many department personnel.

Education/Experience:

• High School Diploma.
• Minimum of 2 years proven experience as a Mailroom Clerk.

At Nova Biomedical, we practice our core values of mutual respect, honesty, and integrity throughout the company. With a strong sense of family in the workplace, we are proud that one third of all our employees have been with us for over 10 years.